Why do foreign trade enterprises need professional agency accounting services?

According to the General Administration of Customs latest 2025 data, nationwideExport tax refundthe average review cycle has been shortened to 5 working days. However, enterprises still face three major challenges when handling tax rebate business themselves:Policy understanding deviations(35% of enterprises have declaration errors),Insufficient material integrity(28% of companies had documents rejected)Difficulty in time control(Average delay reaches 11 days). Professional agencies can increase tax refund success rate to 98% through standardized processes.

Export tax rebate agentWhat specific services does bookkeeping include?

• Basic services:
  • VAT special invoice authentication and matching
  • Exportedcustoms clearanceElectronic data collection
  • Foreign exchange receipt verification processing
• Value - added services:
  • Cross-year tax refund difference adjustment (New cross-border service tax refund items added in 2025)
  • Intelligent tax refund progress monitoring system
  • Customs AEO certification related accounting processing

How to prepare tax rebate accounting materials that meet requirements?

Three major changes in 2025 tax refund document review:100% electronic submission requirementandBlockchain evidence storage becomes standardandCross-border payment voucher verification standards upgraded. Companies should pay special attention to:

• Commodity codes on customs declarations must exactly match those on VAT invoices
• Payment receipts must include SWIFT CODE and intermediary bank information
• Shipping documents must show actual port of loading and destination

How does agency accounting ensure the correlation between accounts and tax rebate declarations?

Professional agencies adoptFour-dimensional verification method:

• Goods flow (Bill of Lading/Warehouse Receipt)
• Fund flow (Payment receipt)
• Document flow (VAT invoice)
• Information flow (Customs declaration data)

Using blockchain technology to achieve real-time four-flow verification, ensuring each tax refund claim has complete evidential support.

What are the latest regulations on export tax rebate declaration deadlines?

2025 new regulations require:

• General trade: Must declare within 180 days after customs export
• Cross-border e-commerce: Must declare within 30 days after payment settlement
• Market Procurement Trade: Implementing a "Weekly Declaration" System

Special Attention:Export transactions exceeding declaration deadlines will permanently lose tax refund eligibility, but may apply for tax exemption treatment.

How to choose a reliable export tax rebate agency?

• Verify three qualifications:
  • State Taxation Administration registered tax firm qualification
  • China Customs Brokers Association certified Class A customs broker qualification
  • State Administration of Foreign Exchange approved cross-border service qualification
• On-site operation process inspection:
  • Whether using Customs General Administration certified Single Window system
  • Whether having tax refund case experience in RCEP member countries

How should agency accounting fees be calculated?

2025 agency service fees show differentiation trend:

• Basic package: Charged at 0.8%-1.2% of the tax refund amount
• Customized service: Includes the following value-added items:
  • Multilingual accounting reports (+15% fee)
  • Cross-border tax planning (+20% fee)
  • Emergency expedited processing (+30% fee)

It is recommended that enterprises opt for packages that includeerror liability insurance, transferring losses caused by declaration errors to the agency.

What are the common risks in the agency accounting process?

• Information leakage risk: Require signing confidentiality agreements and verifying data encryption measures
• Joint liability risk: Confirm liability allocation clauses in the agency contract
• Policy change risk: Choose service providers that offer regular policy training

In 2025, there have been multiple cases of enterprise losses due to agencies using outdated tax refund rates. It is recommended to monthly verify the service providerspolicy update logs.

What are the new requirements for electronic ledger management?

According to Announcement No. 38 of the General Administration of Customs in 2025:

• Certified financial software must be used to generate electronic accounting books
• All transaction records must retain traceable modification logs
• Cross-border related-party transactions require separate accounting subjects

It is recommended that enterprises conduct quarterlyelectronic accounting book health checksto ensure compliance with AEO certification standards.

How to evaluate the actual effectiveness of agency accounting?

Proposal to establishKPI assessment system:

• Core metrics:
  • Timely tax refund arrival rate (target >95%)
  • Declaration approval rate (target >98%)
  • Error traceability response time (target <2 hours)
• Value-added metrics:
  • Tax optimization suggestion adoption rate
  • Policy warning timeliness