I. How to choose a professional customs clearance agent for equipment export?

6. Key factors to focus on when selecting an agency service provider:

• Verification of Qualification:
  • 7. Verify the customs filing qualifications of the customs declaration enterprise (AEO certified enterprises preferred)
  • 8. Confirm the capability to handle import/export licenses for electromechanical products
• 22. Industry experience:
  • 9. Request to provide export cases of similar equipment in the past 3 years (recommend checking HS code classification records)
  • 10. Understand the stability of the agents customs clearance channels in the target country
• Service scope:
  • 11. Confirm value-added services including commodity inspection and certificate of origin authentication
  • 12. Verify whether possessing hazardous/special equipment transportation qualifications (if applicable)

II. What are the specific procedures required for equipment export customs clearance?

13. The latest customs clearance process in 2025 can be divided into three stages:

• 14. Pre-declaration stage:
  • 15. Technical parameter review (pay special attention to EU CE certification update requirements)
  • 16. Customs commodity code classification confirmation
  • 17. Export control compliance review (for precision instrument equipment)
• 18. Declaration operation stage:
  • 19. Electromechanical product import license processing (some countries require pre-shipment inspection)
  • 20. Cross-border transportation solution selection (compare costs between FCL/RORO shipping)
• Post-clearance management:
  • Export tax refund21. Document archiving (recommend retaining original customs declaration forms for over 5 years)
  • 22. Destination port exception handling plan (key points for demurrage fee control)

III. How to calculate the costs for equipment export customs clearance?

23. New changes in agency service fee structure for 2025:

• Fixed fees:
  • 24. Basic customs declaration and inspection service fee (approximately 800-2000 RMB per ticket)
  • 25. Document preparation fee (proforma invoice/packing list, etc.)
• Variable fees:
  • 26. Customs valuation service fee (may apply to precision equipment)
  • 27. Port operation additional fees (special charges for oversized/overweight equipment)
• 28. Potential fees:
  • 29. Customs deposit (for temporarily approved import/export equipment)
  • 30. Anti-dumping tax prepayment (monitor the latest trade policies of target countries)

IV. How to ensure the timeliness of equipment export customs clearance?

Based on 2025 industry data, the following measures are recommended:

• Port selection strategy:
  • Prioritize ports with specialized terminals for heavy equipment (such as Shanghai Yangshan Port)
  • Book special containers (such as open-top/flat rack containers) 30 days in advance
• Document preparation essentials:
  • Electromechanical product manuals must include technical parameters in both Chinese and English
  • Complete chamber of commerce certification in advance (especially for Middle East/Africa regions)
• Emergency response mechanism:
  • Establish a rapid response team for customs inspection
  • Prepare contingency transportation plans

V. How to avoid risks in equipment export customs clearance?

Special attention required for the following risk points in 2025:

• Technical compliance risks:
  • EU new regulation: Update of electromagnetic compatibility directive for machinery (EN 55011:2025)
  • Adjustment of US FDA medical device classification standards
• Trade control risks:
  • Export of certain precision machine tools requires dual-use item licenses
  • Some developing countries require pre-shipment inspection certificates
• Logistics operation risks:
  • Heavy equipment lashing and securing specifications (refer to latest IMO standards)
  • Special requirements for moisture and shock protection during transportation