What isExport agentCertificate Number?

Export agentCertificate Number (Export Agency Certificate Number)This is an 18-digit numeric code established by China Customs to standardize export agency business. According to the latest Customs Import and Export Goods Declaration Management Measures implemented in 2025, this number consists of three parts:

• First 4 digits: Direct Customs Code
• Middle 8 digits: Declaration Date (YYYYMMDD)
• Last 6 digits: Serial Number

Why is it Mandatory to Apply for This Number?

Since the implementation of General Administration of Customs Order No. 257 in 2023, this number has becomeEssential Credentials for Legal Export, with specific functions including:

• customs clearanceRequired Supporting Documents
• Basis for VAT Special Invoice Deduction
• Export tax refundCore Declaration Requirements
• Basic Data for International Trade Statistics

How to Apply for an Export Agency Certificate Number?

The latest declaration process for 2025 is divided into four steps:

• Step 1: Document Preparation
  • Scanned Copy of Original Agency Agreement
  • Export Goods Detailed List
  • VAT Special Invoice from the Consignor
• Step 2: Online Declaration
  • Log in to the International Trade Single Window
  • Enter the "Agent Export Certificate" module.
  • Complete 20 data fields including HS code
• Step 3: Review feedback
  • System automatic verification (within 10 minutes)
  • Manual review (within 1 working day)
• Step 4: Obtain number
  • Download PDF version certificate through the system
  • Synchronously obtain verification QR code

Common Questions Authority Answers

• Q: How long is the number valid?

  Valid for 60 natural days from issuance date, reapplication required after expiration (General Administration of Customs shortened validity period from 90 days to 60 days in 2024)

• Q: What to do if number errors are found after customs declaration?

  Submit immediately to the customs office where declaration was madeWritten correction application, must provide original error proof, correction statement, and supporting materials

• Q: Can multiple numbers be applied for the same batch of goods?

  In principleOne customs declaration form corresponds to one number, but special cases involving partial shipments may apply for associated sub-numbers

• Q: How to handle principal changes in authorization?

  Must be submitted before goods exportFiling for tripartite agreement modifications, for cases involving changes in tax refund entities, new application numbers must be requested

Special Notes for 2025 Declaration

• Three principles for document verification
  • Cargo descriptions must exactly match the customs declaration form
  • Amounts must correspond item-by-item with VAT invoices
  • Measurement units must comply with customs standards
• Key points for multi-party coordination
  • Confirm invoice issuance timeline with factory in advance
  • Maintain real-time synchronization of customs declaration information with freight forwarders
  • Finance department must retain electronic version records
• Risk management recommendations
  • Establish number tracking ledgers
  • Set up validity period alert notifications
  • Regularly back up system data

Special Reminder: Key Points for Policy Transition

Starting from January, 2025, the General Administration of Customs willFully implement electronic signature systems, traditional paper certificates will be gradually phased out. Recommended actions for enterprises:

• Upgrade customs declaration system to V3.0 version
• Complete digital certificate renewal in advance
• Arrange dedicated personnel to attend customs training