Customs documentsFile Inquiry: The "Clearance Code" for Foreign Trade Enterprises

As a veteran with 20 years of experience in foreign trade, I deeply understand the importance of customs declaration documents. These seemingly ordinary papers often determine whether a company can smoothly handle tax refunds, respond to inspections, and resolve trade disputes. Today, let's work together to decipher this "customs clearance code."

Who is eligible to query customs declaration archives?

According to customs regulations, the following two types of entities can make queries:

• Import and export goods consignors: Enterprises actually engaged in import and export business
• Customs declaration enterprises: Including professional customs brokers, freight forwarding companies and other customs declaration agencies

But note two restrictions:

• Only documents of the unit itself or proxy declarations can be queried
• A maximum of 5 customs declarations can be reviewed each time

Prepare the materials: The indispensable "travel permit."

To successfully complete the inquiry, you must have the following "four essentials" ready:

• Application Form for Customs Declaration Document Archive Query (Certification),: This is the main application form and needs to be completed in full
• Unit introduction letter: Proving the identity and authority of the querier
• Personal valid identification: Usually ID card or passport
• Power of attorney(Only required for customs declaration enterprises): Proving the agency relationship

Special reminder: All materials must be originals! Copies or scanned versions are invalid.

Processing procedures: A four-step strategy

Based on my experience, the entire query process can be divided into four steps:

1. Window application: Personally submit the application at the customs document archive management department
2. Material review: Customs staff will carefully verify the materials
3. Archive retrieval and copying: After approval, customs will retrieve the archives and make copies
4. Collect results: Finally, collect the stamped copy at the counter

The entire process usually takes 1-2 working days, depending on the customs offices schedule.

Practical advice: Insights from veteran foreign trade professionals

Based on years of practical experience, Ive summarized several useful tips:

• Make an appointment in advance: Although customs doesnt require appointments, confirming by phone beforehand can save unnecessary trips
• Document backup: Its recommended to scan and archive all documents for unexpected needs
• Accurate information: Key information such as customs declaration number and import/export dates must be accurate
• Time planning: Avoid peak customs periods like the beginning or end of the month

Frequently Asked Questions

Q: Can someone else inquire on my behalf?
A: Yes, but a notarized power of attorney with official seal is required.

Q: Is there a fee for inquiries?
A: Currently, customs doesnt charge any inquiry fees.

Q: How far back can customs declarations be queried?
A: Customs generally retains records for 3 years. Archives beyond this period may have been destroyed.

Q: Can inquiries be made online?
A: Currently, inquiries must be made in person at customs offices; online queries are not yet supported.

Conclusion

Customs declaration document inquiries may seem simple but contain hidden complexities. As foreign trade professionals, mastering this skill not only improves work efficiency but also helps companies avoid risks. We hope this guide helps fellow trade professionals navigate the process smoothly!

If you encounter any issues during the inquiry process, feel free to call the customs service hotline 12360 or contact your local customs archives management department directly. Remember: professional matters require professional solutions!